User Guide: Sewing Invoice Screen - Sewing System Smart Pro ERP

Accessing the Sewing Invoice Screen:

After logging into the system, go to the side menu.
Click "Sewing System" in the menu.
Select the node "Sewing System - Sewing Invoice".

Adding a New Sewing Invoice:

General steps:

Click "New" to start a new sewing invoice process.
Enter the transaction data in the required input fields.
Click "Save" to save the data.

Step-by-step detailed steps:

1. "New" button:

Steps:

Click the "New" button to start creating a new sewing invoice.
The input fields on the screen will be initialized, where you can enter the details of the new process.
Enter the customer name, then start taking the customer's measurements.
Enter the required measurements in the specified input fields (front length - back length - shoulder - plain sleeve length - cuff sleeve length - waist width - chest width - back width - plain neck - folded neck - sleeve width - cuff joint - sleeve bottom - cuff width - cuff band - lower width - lower cuff - plain cuff - neck - cuff length - shoulder width - embroidery - step - cuff sleeve - plain sleeve - notes - thobe name - thobe color - quantity)

** Check "Urgent" if the order is urgent.

Select the button style from the available fields on the screen (round - hidden round - zipper round - hidden zipper round - triangle - hidden triangle - zipper triangle - hidden zipper triangle - square - hidden square - zipper square - hidden zipper square)
Select the collar style from the available fields on the screen (Chinese square closed - Chinese round - Chinese round open - Chinese round closed - hidden plain - hidden plain beveled - Chinese square - Chinese square open - hidden folded - French folded - hidden French folded - plain - folded - folded closed - hidden folded closed)

Select the sleeve style from the available fields on the screen (plain - round cuff - round fabric cuff - beveled fabric cuff - round cuff with gizor - beveled cuff - beveled cuff with gizor - cuff with gizor - cuff)

Select the cuff style from the available fields on the screen (round with pen side - round - square with pen side - square - beveled with pen side - beveled - Saudi - Emirati - Kuwaiti - Qatari - stitching - embroidery - or one of the shapes in the images)

Select the thobe type (Saudi - Emirati - Kuwaiti - Qatari)
Select the sewing type (stitching - embroidery - or one of the shapes in the images)
Select the fabric - quantity - number of thobes - price)
Select the service (quantity - number - price)
Click "Save" to save the process.

2. "Save" button:

Steps:

After entering the transaction details, click the "Save" button.
The transaction data will be saved in the Sewing System.

3. "Print Measurements" button:

Steps:

Click the Print Measurements button to print the taken measurements and basic information.
After completing the process, click the Close button.

4. "Print Invoice" button:

Steps:

After saving the transaction, view it and click the "Print Invoice" button.
A report containing the transaction details will be printed.

5. "Delivery" button:

Select the delivery method (cash - credit - card - cheque - transfer - cash card)
Select the delivery amount - discount.
Click the "Delivery" button to save the process
After completing the process, click the Close button.

6. "Receipt Voucher" button:

Steps:

Click the "Receipt Voucher" button to print it and fill in the data manually on it.
After completing the process, click the Close button.

7. "Delivery Voucher" button:

8. "Customer Statement" button.

Enter the required information in the specified input fields (main account "customers" - customer - date from - date to).

** To search for customers, use the "Search Customers" button located above the customer field.

Select the option "Show balances before the specified period" if the customer has previous balances.
Press the View button to display the account statement.
You can view a confirmation statement for the account by clicking the "Confirmation Statement" button.
The account statement will be displayed and you can print it.

9. "Search" button:

Click the Search button to search for customers by name, number, or part of the name, then click Search.
You can add a new customer by clicking the New Customer button.
After completing the process, click the Close button.

10. "Payment" button:

Steps:

Click the Payment button to select the customer's payment method (cash - credit - card - cheque - transfer - cash card)
The fields will display the invoice total - select the amount paid by the customer - the remaining amount.
To save the process, press the Save button or F2.
You can print the measurements by clicking the "Print Measurements" button.
You can print the invoice by clicking the "Print Invoice" button.
After completing the process, click the Close button.

11. "Retrieve Data" button:

Steps:

Click the "Retrieve Data" button.
The data of the last sewing invoice saved in the system will appear, and you can edit it, cancel it, or undo the action.

12. "Additional Options" button:

Fill in the required fields (date - warehouse - invoice status - tailor name - cutter name - cash box - bank - cheque number - cost center)
You can view the invoice journal entry by clicking the View Journal Entry button
After completing the process, click the Close button.

13. "Other" button:

Select the customer - previous measurements.

Delete Button in the Table:

You can use the delete button located on each row in the table to delete the selected item from the sewing invoice or service.

Specifications and Data Displayed in the Tables:

The rows of the first table consist of the following columns

It includes the following data for each item:

Fabric: Displays the fabric name.
Quantity / Thobe: You can enter the quantity per thobe as needed.
Number of Thobes: To specify how many thobes are required.
Price: Enter the unit price of the fabric.
Total: Calculated automatically based on quantity and unit price.

The rows of the second table consist of the following columns