User Guide for the Receipt Voucher Screen

User guide for the Receipt Voucher screen in Smart Pro ERP Finance:

1. Log in to the Smart Pro ERP Finance system using your credentials.
2. Once logged in, go to the vouchers menu that contains the Receipt Voucher screen.
3. Click "New": Click this button to create a new receipt voucher.

• Branch field: Select the branch associated with the receipt voucher from the available dropdown list.
• Payment Method field: Select the payment method used in the receipt voucher, such as cash, cheque, bank transfer, and so on.
• Cash Box field: Select the cash box associated with the receipt voucher from the dropdown list, if this feature is available in the system.
• Cost Center field: Select the cost center associated with the receipt voucher from the dropdown list, if this feature is available in the system.
• Voucher Number field: The voucher number is assigned automatically based on a predefined sequence in the system.
• Voucher Date field: Select the receipt voucher date using the calendar available in the system.
• Description field: Enter any additional information or a description of the receipt voucher if needed.
• Amount field: Enter the amount received in the receipt voucher.
• Employee field: Select the employee responsible for the receipt voucher from the dropdown list, if this feature is available in the system.
• Print Template field: Select the print template used to print the receipt voucher, if this feature is available in the system.
• Comment feature: Add any additional comments or notes if needed.
• Posting feature: Use this feature to post the receipt voucher data to the next accounting period.

1. Once all required data is entered, you can use the keys available at the top of the page to perform the following actions:

• "Save": Click this button to save the changes made to the receipt voucher.

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• "Delete": Click this button to delete the receipt voucher.
• "Print": Click this button to print the receipt voucher.
• "Retrieve Data": Click this button to retrieve previously saved receipt voucher data.
• "Export to Excel": Click this button to export the receipt voucher data to an Excel file.

Navigation and search keys:

• Use the following keys to navigate and search within the Receipt Voucher screen:
• > : Move to the next record.
• <: Return to the previous record.
• >]: Move to the last saved transaction.
• [<: Move to the first saved transaction.
• 🔍: Search using the transaction number you want to review or view

Receipt Voucher table: You can use it to select accounts, view, and edit

1. Account Number: Displays the financial account name associated with the amount received in the receipt voucher.
2. Account Name: Click this field, and a dropdown list will appear. Select the financial account name associated with the amount received in the receipt voucher from the available accounts.
3. Analytical Account: Refers to the analytical account associated with the amount received. The analytical account may be used to assign a classification or additional details for the amount.
4. Description: Provides a field for entering additional information or details about the receipt voucher.
5. Amount: Displays the amount received in the receipt voucher.
6. Cost Center: If you have a cost control system that uses cost centers, this column can be used to specify the cost center associated with the received amount.
7. Payment: Indicates the settlement status of the receipt voucher, such as "Fully Settled" or "Partially Settled".

. Using these keys, you can manage receipt vouchers in Smart Pro ERP Finance efficiently and easily.