User Guide for the Employees Screen

Employees screen explanation After logging into Smart Pro ERP, click on the Human Resources system in the side menu, then access the "Employees" screen. After entering all required information, you can click the "Save" or "Add" button to add the new employee to the system. Make sure all required fields are entered correctly to ensure data accuracy.

When the employee is added successfully, their information will appear in the employees list and can later be accessed for editing or viewing. The Employees screen contains the fields and information needed to enter employee data in the human resources management system. To add a new employee, follow these steps:

First: Basic information • Employee Number: A unique identification number is assigned to each employee in the system. • Employee Name: Enter the employee's full name. • Job Number: Assigns the employee a unique job number within the company organizational structure. • Address: Enter the employee's current residential address. • Date of Birth: Enter the employee's date of birth. • Place of Birth Address: Enter the employee's place of birth address. • ID Number: Enter the employee's personal identification number. • ID Issue Date: Enter the issue date of the personal ID card. • ID Expiry Date: Enter the expiry date of the personal ID card. • Gender: Select the employee's gender (male or female). • Marital Status: Select the employee's current marital status (such as single, married, divorced, widowed). • Nationality: Select the nationality or nationalities held by the employee. • Passport Number: Enter the employee's passport number. • Passport Issue Date: Enter the passport issue date. • Passport Expiry Date: Enter the passport expiry date. • Entry Visa Number: Enter the employee's entry visa number if working in another country. • Visa Job Title: Enter the employee's job title or permitted profession according to the entry visa. • Visa Renewal: Enter the employee's entry visa renewal date. • Residence Number: Enter the employee's residence permit number if working in a country that requires one. • Upload Image File: Used to upload the employee file into the system. Second: Contact information • Mobile Number: Enter the employee's mobile number, usually used for instant communication and SMS. • Email: Enter the employee's email address, usually used for electronic communication and email messages. • Phone Number: Enter the employee's landline number, usually used for voice communication and phone calls.

Second: Social Insurance Data • Health Insurance Category: Enter the category or type of health insurance provided to the employee, such as public or private health insurance. • Insurance Company: Enter the name of the company providing health insurance services to the employee. • Insurance Expiry Date: Enter the expiry date of the employee's current health insurance. It indicates the end of the current coverage period. • Insurance Policy Number: Enter the number of the health insurance policy, which is a unique identifier for the employee's health insurance policy. • Contract Number: Enter the contract number signed between the employee and the insurance company to provide health insurance. • Contract Start Date: Enter the start date of the current health insurance contract, which indicates the beginning of the current coverage period.

Fourth: Travel data • Destination on Ticket Due: Enter the location or destination you will travel to using the due ticket. This may be the name of the city or country you plan to travel to. • Ticket Class: Enter the type of ticket due, such as first class, economy class, etc. • Number of Tickets: Enter the number of tickets due or needed for travel. • Ticket Cost: Enter the cost of one ticket. This cost may be a fixed amount or may vary depending on the ticket type, destination, and other factors. Fifth: Allowances and Deductions Data • Name: Enter the name of the related allowance or deduction. • Type: Enter the type of allowance or deduction, such as housing allowance, transportation allowance, health insurance deduction, etc. • Monthly Amount: Enter the monthly amount due or deducted for the specified allowance or deduction. This amount can be pre-set or variable depending on the type of allowance or deduction and the company or institution policy. • Notes: This can be an optional field that allows you to add any additional notes or clarifications you wish to mention regarding the listed allowances or deductions. Sixth: Application permissions Enter the employee's username, password, and device number Permissions: A specific set of screens that the employee can access is determined. Other screens are excluded, and the employee cannot access or view them.